Here are the results
Using TimeChimp has provided Datahub with various benefits, including considerable time savings. Three of the most important benefits are listed below:
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- Less administration and considerably more time for other tasks.
‍ - Invoice 3 times faster - and get paid earlier.
‍ - Full insight and transparency towards customers.
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Successful self-managing teams
and smart process improvement
Datahub, founded by Max van Genderen, helps organizations develop and implement data and AI strategies. With a self-managing team of 12 employees, Datahub focuses on automation and improving processes.
Max van Genderen explains: “At Datahub, we do that as a team. We are a self-managing organization and were looking for a solution to support this way of working.”
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“We were looking for a solution to streamline processes for our self-managing team.”
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The challenge? Find a system that both supported the processes and met the needs of the teams. Max explains: “Our old time registration system did not provide an overview of the payment status of invoices. We had to make a lot of sheets ourselves to keep track of payments and working hours. This was very error-prone.”
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“Our old system did not provide a clear overview of the payment status of invoices. We had to make a lot of sheets ourselves to keep track of payments. This was very error-prone.”
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HubSpot, Moneybird, and Power BI integrations for the ideal workflow
Max about collaborating with other tools in the workflow: “Many solutions try to put everything into one tool. That is not specific enough for us.” The ability to integrate with other tools was the reason why Datahub chose TimeChimp.
Max: “For our CRM, we use HubSpot, which we've linked to TimeChimp.” With this link, Datahub makes it possible for the workflow to run smoothly, from lead to quote, to customer and ultimately to invoice. Max: “TimeChimp then makes easy time registration possible in combination with our own billing branding. Where we used to spend a lot of time approving and assigning projects, this is now up to the self-managing teams, with only a small final check. The customer portal promotes cooperation with our customers.”
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With the implementation of TimeChimp, Datahub was able to further automate their processes. The integration with Moneybird ensured professional billing processing. Max comments: “The integration with Moneybird, the flexibility and the possibilities in TimeChimp are the ideal solution for us to complete the entire chain.
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‍“For us, the integration with Moneybird, combined with the flexibility and possibilities in TimeChimp, are the ideal solution for the entire chain.”
In addition, the native integration with Power BI ensures that Datahub can easily visualize data. Max says about this: “We bring all the data together and we visualize that with Power BI. TimeChimp plays a major role in this, because the tool plays a central role in our process.”
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“We bring all the data together and we visualize that with Power BI. TimeChimp plays a major role in this, because the tool has a central place in our process.”
The insights we get from Power BI are the ones that encourage action. For example, we can see when a customer isn't up to date with their hours, or when employees are lagging behind.
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Automation with a view to the future
Through our focus on automation and collaboration with TimeChimp, Datahub has ensured that they no longer need anyone in the area of administration. Max: “The entire chain is so automated with ownership that it leads to a streamlined chain where everything works at once at the end of the chain. Previously, after the month ended, we spent days making sure the hours and amounts were right. As a result, we had to wait longer for our money. With this automation, that is a thing of the past.
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“Previously, we spent days checking hours and amounts after the monthly close, so we had to wait longer for payment. Thanks to this automation, that is a thing of the past.”
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Max: “On the day of closure, we send all invoices to the customer, in the format and quality they are used to, and we meet all the specific wishes and requirements of each customer on their invoice.”
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Invoicing up to 3 times faster
A good time registration tool offers control over the operation. Max: “With TimeChimp, we not only have insight into the current organization, but we can also plan future projects and record hours. That is invaluable.”
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“With TimeChimp, we not only have insight into the current organization, but we can also plan future projects and record hours. That is invaluable.”
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Max: “TimeChimp has become part of our daily process. This ensures that this task does not accumulate until the end of the month, so it takes longer to send you invoices and ensure quality.
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“With TimeChimp, we've made it possible to invoice up to 3 times faster”
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Finally, Max adds: “Through our focus on automation in combination with TimeChimp, we've made sure that we invoice up to three times faster, because our employees can easily write their hours during the day and therefore spend less time on them.
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